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Recruitment and Onboarding Co-ordinator

Job Title: Recruitment and Onboarding Co-ordinator

Location: Roxton, Bedfordshire

Position and salary: Permanent, Part time 25 hours per week, 5 hours per day.
FTE salary range £27,000 to £31,000 – dependent on experience
Private Health Insurance & Life Cover
22 days annual leave plus bank holidays

Reporting to the HR Assistant / Officer and with their guidance and line management, the Recruitment & Onboarding Coordinator plays a key role in delivering a smooth, efficient, and positive experience for candidates and new starters. This role supports the full recruitment cycle — from advertising vacancies and scheduling interviews to preparing contracts and coordinating onboarding activities and managing the probation period. The R&O Coordinator will ensure all associated processes run effectively, and in line with company policies.  

Recruitment Administration
• Review, update and get authorisation, as appropriate, each vacancy job description and associated terms and conditions of employment
• Post job adverts across relevant platforms and ensure they remain up to date.
• Screen applications and shortlist candidates against agreed criteria.
• Coordinate interviews, assessments when needed, with interviewers and hiring manager availability.
• Communicate with candidates throughout the process, ensuring timely updates.
• Prepare offer letters, contracts, and pre-employment documentation for the HR Advisor / Officer authorisation.
• Conduct right-to-work checks and ensure compliance with employment legislation.
• Maintain accurate recruitment data and reporting within the HR system.  

Onboarding, Induction & Probation
• Coordinate pre-boarding activities, both internal and external, including welcome communications and new starter paperwork.
• Set up new starter profiles, IT access requests, and equipment orders including laptop and mobile phone.
• Prepare induction schedules and liaise with managers to ensure readiness for their sessions.
• Deliver or support induction sessions as required.
• Track completion of mandatory training and probation reviews.
• Ensure new starters have a positive, well-organised introduction to the organisation.  

Process & Compliance
• Maintain recruitment and onboarding documentation, templates, and process guides.
• Ensure all recruitment and onboarding activities comply with GDPR and employment law.
• Support continuous improvement of processes to enhance efficiency and candidate experience.

  Stakeholder Support & Communication
• Build strong working relationships with hiring managers, the HR Officer, and external partners i.e recruitment agencies.
• Provide guidance on recruitment processes and best practice.
• Respond to general HR queries related to recruitment and onboarding.  

HR Department
• Operate as an integral part of the HR team, supporting colleagues as and when required to deliver tasks to the business.
• Take responsibility and lead, for recruitment and onboarding associated projects.  

 Essential
• Experience in recruitment administration and recruiting, HR coordination, or a similar operational role.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication and relationship‑building skills.
• Strong team player work ethic and attitude
• High attention to detail and accuracy in documentation.
• Confident using HR systems and Microsoft Office.  

Desirable
• CIPD qualified
• Experience supporting onboarding or induction processes.
• Knowledge of UK employment law and right‑to‑work requirements.
• Experience in a fast‑paced environment, ideally construction or engineering.
• Driving licence    
• Proactive, reliable, and comfortable taking ownership of tasks.
• Calm under pressure and adaptable to changing priorities.
• Friendly, approachable, and committed to delivering a great candidate and employee experience.
• Process‑driven with a continuous improvement mindset.